Manage Your Ministry.
Intelligently.
khedma.ai is all-in-one church management software, a member database, attendance tracking, check-in, meetings, and AI search in one app your whole team will actually want to open.
Register your church, invite your team, and take attendance the same afternoon. Setting up khedma.ai takes about five minutes, no installation, no consultant, no technical skills required.
Free for 30 days: 1 service, up to 100 members, AI search included. No payment needed to start.
What is khedma.ai?
khedma.ai is all-in-one church management software (a ChMS, or church management system) for managing members, tracking attendance and check-ins, scheduling meetings, and searching your congregation with AI. It pairs a native mobile app for servants in the field with a web dashboard for admins, so your whole church stays organized in one place.
khedma.ai replaces scattered spreadsheets and disconnected tools with a single source of truth for who attends, who serves, and who needs follow-up. As a complete church management system, the platform is built for churches, ministries, parishes, and congregations of any size, and with AI-powered member search, finding the right people no longer means scrolling through endless lists.
- All-in-one: Members, attendance, meetings, and search live in one platform.
- AI-powered: AI smart search finds members in plain language, no filters to build.
- Mobile and web: Servants use the app in the field; admins use the dashboard.
- Same-day launch: Register your church and go live in about five minutes.
- Built for ministry: khedma.ai fits Sunday School, choir, and youth ministry.
The patchwork every church leader knows by heart
If you run a church, you already know the routine. Attendance lives in a spreadsheet. Member details are spread across three phones. Working out who missed Liturgy two weeks running means flipping back through paper sign-in sheets.
Servants in the field work off one tool. Admins in the office work off another. Nothing connects, and the details that matter most slip through the cracks.
khedma.ai closes that gap. Your team logs attendance from their phones, your admins see it on the web dashboard instantly, and the people who used to slip through the cracks finally stop slipping.
Everything your church needs, nothing it doesn't
From the member record to the attendance chart to the audit log, khedma.ai handles the day-to-day of running a church, so you spend less time on data entry and more time caring for people.
Member management
Full member profiles with photos, job info, birth year, address, notes, and custom fields. Assign members to classes and bulk-import your directory from Excel (.xlsx/.csv) in minutes, so your full online church directory lives in one searchable member database.
Attendance tracking
Per-service and per-class attendance with trends, streaks, and automatic absence alerts. Take attendance from your phone and turn each check-in into history and charts, khedma.ai doubles as church check-in software your servants run from the pew.
AI smart search
Search members in plain language, for example, “show me engineers under 30”, and get instant, filtered results. No filters to build, no syntax to learn. Available on every plan, as part of the plan or as an add-on.
Multi-service
One church, many services, Sunday School, Choir, Youth Ministry, each with its own classes, members, and admins. Mark any service as Sunday School and promote members between classes as they grow.
Meeting scheduler
Plan and track every gathering by type, The Divine Liturgy, Midnight Praise, Bible Study, weekly meeting, and notify members with push notifications sent from the mobile app.
Web dashboard
Admins get overview analytics, data exports, a full activity log (a complete audit trail), visit tracking, role controls with Super User permissions, and settings in one portal.
See khedma.ai in action
Real workflows from churches that run their week on khedma.ai, from Sunday School check-in to multi-branch ministry.
Take attendance from the pew on Sunday
A Sunday School servant opens the khedma.ai mobile app mid-service and checks in each child by class, no laptop, no paper sign-in sheet. Every check-in becomes attendance history, streaks, and automatic absence alerts, and admins see it on the web dashboard the same minute. This is the core church check-in and attendance-tracking workflow.
Replace scattered spreadsheets with one member database
A church admin bulk-imports an existing member directory from Excel (.xlsx/.csv) in minutes, then keeps full profiles, photos, job info, birth year, address, notes, custom fields, as a single source of truth. No more member details spread across three phones and a folder of spreadsheets.
Find the right members in plain language
Instead of building filters, a ministry leader with the AI search add-on types a request like “show me engineers under 30” into AI smart search and gets instant, filtered results from the congregation database, useful for forming a youth team, planning a visit list, or following up with newcomers.
Run several ministries from one account
A multi-service church manages Sunday School, Choir, and Youth Ministry as separate services, each with its own classes, members, and admins, then promotes members between classes as they grow. Basic includes 3 services, Pro 10 services and Ultimate 20 services, ideal for a parish coordinating several ministries or branches.
Made for the people who do the work
khedma.ai is built for churches, ministries, and congregations of any size, from a small parish to a large multi-service ministry. Whether you need Sunday School software for teachers, ministry management software for ministry teams, or parish and congregation management for clergy, it replaces personal spreadsheets with one shared, reliable system.
- Pastors and clergy: Get a clear view of the whole congregation.
- Church admins: Manage members, services, and reports from the web.
- Sunday School servants and teachers: Track classes and attendance on mobile.
- Deacons and ministry teams: Coordinate meetings, visits, and follow-up in the field.
One church, two screens, always in sync
khedma.ai runs as a native mobile app for servants in the field and a web dashboard for admins that works in any modern browser, and the two stay in sync. Your deacons and Sunday School servants get a mobile app they can use mid-service, with no laptop required. Your admins and pastors get the bigger picture, analytics, exports, audit logs, and settings, in a full web portal. Attendance recorded on the app shows up for admins on the dashboard right away.
The entire interface is available in English and Arabic, so your team uses khedma.ai in the language they read most comfortably, with no compromise on features. Arabic runs fully right to left.
Your members' data, kept private
khedma.ai enforces per-church data isolation, so one church can never see another church's members, attendance, or records. Your congregation database is siloed by design, not by promise.
- Authentication: Every account and session is secured with JWT authentication.
- Storage: Member data is held in encrypted storage.
- Access control: Role-based permissions, including Super User roles, let admins decide who can see and change what.
- Reliability: Built for 99.9% uptime, so the app is there when your team reaches for it on a Sunday morning.
Honest pricing, no surprises
Every church starts with a 30-day free trial. After that, pick a plan or build your own, and pay by InstaPay or cash. Pay yearly and get 12 months for the price of 10. Your data stays yours.
Free trial
Try it for 30 days
EGP 0 for 30 days
- 1 service
- Up to 100 members
- 3 users per service
- Mobile app access
- No payment to start
- AI smart search included
- Trips and conferences included
- Meeting preparations included
Basic
For a growing service
EGP 1,999.71 per month
- 3 services
- Up to 500 members
- 10 users per service
- Mobile app access
- Member profiles
- Attendance tracking
- AI smart search add-on: EGP 1,500
- Trips and conferences add-on: EGP 150
- Meeting preparations add-on: EGP 100
Pro
For growing churches
EGP 3,570 per month
- 10 services
- Up to 1,000 members
- 25 users per service
- Mobile app access
- All Basic features
- Priority support
- AI smart search add-on: EGP 1,500
- Trips and conferences add-on: EGP 150
- Meeting preparations add-on: EGP 100
Ultimate
For large ministries
EGP 6,000 per month
- 20 services
- Unlimited members
- 50 users per service
- Mobile app access
- All Pro features
- Dedicated support
- AI smart search add-on: EGP 1,500
- Trips and conferences add-on: EGP 150
- Meeting preparations add-on: EGP 100
Build your own
Pay only for what you need
EGP 800 per month and up
- Choose your members: EGP 300 per 100
- Choose your services: EGP 300 each
- Choose users per service: EGP 200 per 5
- Mobile app access
- AI smart search: EGP 1,500
- Trips and conferences: EGP 150
- Meeting preparations: EGP 100
- Change it as you grow
| Plan | Price | Services | Members | Users per service | Standout features |
|---|---|---|---|---|---|
| Free trial, try it for 30 days | EGP 0 for 30 days | 1 service | Up to 100 | 3 | Member profiles, attendance tracking, mobile app access, AI smart search included, Trips and conferences included, Meeting preparations included |
| Basic, a growing service | EGP 1,999.71/month or EGP 19,997.1/year | 3 services | Up to 500 | 10 | Member profiles, attendance tracking, mobile app access, AI smart search add-on: EGP 1,500, Trips and conferences add-on: EGP 150, Meeting preparations add-on: EGP 100 |
| Pro, growing churches (Most Popular) | EGP 3,570/month or EGP 35,700/year | 10 services | Up to 1,000 | 25 | Everything in Basic, plus priority support, AI smart search add-on: EGP 1,500, Trips and conferences add-on: EGP 150, Meeting preparations add-on: EGP 100 |
| Ultimate, large ministries | EGP 6,000/month or EGP 60,000/year | 20 services | Unlimited | 50 | Everything in Pro, plus dedicated support, AI smart search add-on: EGP 1,500, Trips and conferences add-on: EGP 150, Meeting preparations add-on: EGP 100 |
| Build your own | From EGP 800/month | EGP 300 each | EGP 300 per 100 | EGP 200 per 5 | You choose the size; mobile app access included; add-ons per month: AI smart search EGP 1,500, trips and conferences EGP 150, meeting preparations EGP 100 |
Live the same day, in about five minutes
Getting started with khedma.ai takes about five minutes: register your church, invite your team, and go live the same day. There is no server to install, no consultant to hire, and no migration project, because khedma.ai supports bulk member import from Excel, you can bring your existing records in and start tracking attendance the moment your team is invited.
- Register your church to create your isolated, private workspace.
- Invite your team of admins and servants, and assign their roles.
- Import your members from an Excel file, then go live the same day.
What sets khedma.ai apart
As a modern church management system, khedma.ai stands out among church management software by combining natural-language AI member search, a multi-service structure, and per-church data isolation in one app that works on both mobile and web. Where many ChMS tools are admin-only and web-bound, khedma.ai is designed for the people doing ministry in the field as much as for the office.
- AI-native search lets anyone query the congregation database in plain language, with no filter-building.
- Built for any size, from a brand-new church plant on Basic to a multi-branch ministry on Ultimate with unlimited members, or a plan you build yourself.
- Multi-service by design, so one church can manage Sunday School, Choir, Youth Ministry, and more, each with its own classes, members, and admins.
- Mobile-first plus a full web dashboard, covering both field check-ins and back-office analytics, data export, and audit logs.
Frequently asked questions
- What is khedma.ai?
- khedma.ai is an all-in-one church management platform (a ChMS, or church management system) that combines member profiles, attendance tracking, check-in, meeting scheduling, multi-service organization, and AI-powered member search in one app. It pairs a native mobile app for deacons and servants in the field with a web dashboard for church admins, and is built for churches, ministries, and congregations of any size.
- Is there a free trial of church management software for small churches?
- Yes. khedma.ai gives every church a 30-day free trial with no payment up front. The trial covers 1 service, up to 100 members, 3 users per service, full member profiles, attendance tracking, AI smart search included, and native mobile app access. After the trial, the Basic plan costs EGP 1,999.71 a month for 3 services and up to 500 members, a strong fit for small churches and new congregations, and you can move to a bigger plan later without losing your data.
- How much does khedma.ai cost?
- khedma.ai starts every church on a 30-day free trial, then offers three plans: Basic at EGP 1,999.71 a month (3 services, up to 500 members, 10 users per service), Pro at EGP 3,570 a month (10 services, up to 1,000 members, 25 users per service, priority support), and Ultimate at EGP 6,000 a month (20 services, unlimited members, 50 users per service, dedicated support). You can also build your own plan by choosing your members, services and users per service. Add-ons on any plan, per month: AI smart search for EGP 1,500, trips and conferences for EGP 150, meeting preparations for EGP 100, one more service for EGP 300, 100 more members for EGP 300, and 5 more users per service for EGP 200. A year is charged as 10 months. Payment is by InstaPay or cash; there is no online payment.
- Do I need to be technical to set up khedma.ai?
- No. There is no installation, no servers to manage, and no consultant required. You register your church, invite your team, and import members from an Excel file, most churches go live the same day, in about five minutes. If you can fill in a form and open a spreadsheet, you can launch your church.
- Does khedma.ai work as a church check-in app?
- Yes. khedma.ai works as a church check-in and attendance app: servants take per-service and per-class attendance from their phones during a service, and each check-in instantly becomes history, streaks, and absence alerts. Admins see every check-in on the web dashboard right away, with no laptop required in the field.
- Can I import my existing members and export my data?
- Yes. khedma.ai supports bulk member import from Excel (.xlsx and .csv files), so you can move your existing directory in within minutes instead of typing it by hand. Profiles carry over fields like name, photo, job, birth year, address, and notes. You can also export your members to Excel, so your church's records remain yours to take with you.
- Can khedma.ai manage a church member directory?
- Yes. khedma.ai keeps your entire church directory in one place, with full member profiles, photos, job info, birth year, address, notes, and custom fields, assignable to classes. You can bulk-import an existing directory from Excel (.xlsx/.csv) in minutes, and AI smart search lets you find anyone in plain language; it is available on every plan, as part of the plan or as an add-on.
- What languages does khedma.ai support?
- The full khedma.ai interface is available in English and Arabic. Every screen is translated, not just key labels, and Arabic runs fully right to left, so servants and admins can each work in their preferred language.
- Is my church's data secure and private from other churches?
- Yes. khedma.ai enforces per-church data isolation, so one church can never see another church's members, attendance, or records. Every account and session uses JWT authentication, member data is held in encrypted storage, and role-based permissions, including Super User roles, control who can see and change what. khedma.ai is built for 99.9% uptime.
- What is a “service,” and can one church run several?
- In khedma.ai, a service is a ministry or congregation grouping, such as Sunday School, Choir, or Youth Ministry, each with its own classes, members, and admins. One church can run multiple services from a single account, and you can mark any service as Sunday School. Basic includes 3 services, Pro 10 services and Ultimate 20 services, and you can add single services to any plan, so a large multi-ministry church can manage many groups in one private workspace.
- Does khedma.ai support Sunday School and youth ministry?
- Yes. khedma.ai is built for ministry: you can run Sunday School, Choir, Youth Ministry, and more as separate services, each with its own classes, members, and admins. Teachers and servants track classes and attendance on mobile, and you can promote members between classes as they grow. Basic includes 3 services, Pro 10 services and Ultimate 20 services.
- What happens when my free trial ends or my church outgrows a plan?
- Every church starts with a 30-day free trial. When it ends, the dashboard and the app are locked until you subscribe; your data is kept and nothing is deleted. To continue, choose a plan and pay by InstaPay or cash, and we activate it, usually within 24 hours. If your church outgrows a plan you can move up in place with no migration, add single services, packs of 100 members or 5 more users per service, or build your own plan. A year is charged as 10 months.
- How is khedma.ai different from other church management software?
- khedma.ai combines natural-language AI member search, a multi-service structure, and per-church data isolation in one app that works on both mobile and web. Where many ChMS tools are admin-only and web-bound, khedma.ai is mobile-first for the servants doing ministry in the field, while admins still get full analytics, exports, and audit logs in the web dashboard, with a 30-day free trial and unlimited members on Ultimate.
- Is there good church management software for Egypt and the Middle East, with an Arabic interface?
- Yes. khedma.ai has a full Arabic interface, every screen, not just labels, alongside English, so it works naturally for churches in Egypt and across the wider Middle East. It starts with a 30-day free trial, AI smart member search is available on every plan, as part of the plan or as an add-on, and per-church data isolation keeps every church's records private and siloed by design.
Ready to bring your ministry into one place?
khedma.ai is the all-in-one church management platform for members, attendance, meetings, and AI search, built for churches of any size. Register your church, invite your servants, and you could be taking attendance this afternoon.
Create your church and start free →30-day free trial. No payment needed to start. Then pay by InstaPay or cash.